FOIP CLERK 111...1652

Clerk III - FOIP Clerk
Job Number: 1652
Classification Title: Clerk III
Open Date: Jul 23, 2008
Closing Date - 12:01am (in the morning) on: Aug 1, 2008
Union: CSU 52
Number of Openings (up to): 1 - Permanent Full-time
Department:Support Services and Department Relations Section (Community Services Department)

Work Location(s) CN Tower, 10004 - 104 Ave (025), T5J 0K1
Description:
As the FOIP (Freedom of Information and Protection of Privacy Act) Clerk you will be involved in supporting the FOIP Coordinator and supporting the department records coordination. Your responsibilities will include:
Receiving and acknowledging FOIP inquiries from the public or staff.
Recording inquiries and maintaining FOIP files.
Initiating requests for information to various branches of departments and follow up.
Preparing memos/correspondence for review.
Preparing copies of documentation and noting or removing duplicates.
Reporting FOIP activity levels as required for the Department.
Attending Corporate FOIP meetings.
Working with department records coordination in managing hard copy and electronic records and other duties as required.

Qualifications:
Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college.
A minimum of three (3) year's progressively responsible and diversified office experience including FOIP experience and records management.
Applicant must have FOIP training (eg. introduction to FOIP course and FOIP in the City). FOIP certification is preferred.
Strong communication and interpersonal skills.
Demonstrated discretion and tact when dealing with FOIP inquiries.
Supervisory knowledge and course work.
Familiarity with civic/department structure, policies, and experience working in cross department committee structures.
Able to use Microsoft office software package.
NOTE: Applicants may be tested.

HOURS OF WORK: 33.75 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.

SALARY RANGE: 21M, Salary Grade: 012, $19.969- $25.039 (Hourly), $1,347.91 - $1,690.13 (Bi-Weekly), $35,180.39- $44,112.46 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

GENERAL: Civic Service Union 52 members are requested to send a copy of their application for this competition to the union office. The City of Edmonton thanks all applicants for their interest in this employment opportunity; however, only those candidates considered for the position will be contacted. AA/JZ